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Microsoft powerpoint 2016 video tutorial free.Make your PowerPoint presentations accessible to people with disabilities
In alt text, briefly describe the image and mention the existence of the text and its intent. Add alt text to tables. The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations.
To open the Picture tab, tap the Show Commands button. To open the Shape tab, tap the Show Commands button. To open the Table tab, tap the Show Commands button. To open the formatting menu for the visual, tap the Show Commands button. To open the Home tab, tap the Show Commands button. Each operating system has settings you can use to adjust how the closed captions or subtitles are displayed. The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.
Visual content includes pictures, SmartArt graphics, shapes, groups, embedded objects, and videos. Add alt text to shapes or embedded videos. Add hyperlink text. Change the text of a hyperlink. Circle or use animation to highlight information, rather than relying on laser pointers or color.
Add shapes if color is used to indicate status. The text in your presentations should be readable so that everyone, including people with visual disabilities, can see it well. Use the Accessibility Checker to find slides that don't have titles. People who use screen readers and other assistive technology hear slide text, shapes, and content read back in a specific order. Use a logical reading order. To ensure that tables don't contain split cells, merged cells, or nested tables use the Accessibility Checker.
Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. For a complete inspection, open your presentation in the desktop app and use the desktop Accessibility Checker for Windows or Mac. The following procedures describe how to add alt text to images and tables in your PowerPoint for the web presentations. The following procedures describe how to make the hyperlinks and tables in your PowerPoint for the web presentations accessible.
Select the text to which you want to add the hyperlink, right-click, and select Link. The text you selected displays in the Display text box. In the Display text box, edit the text you want to appear for the hyperlink. The following procedures describe how to make the slides in your PowerPoint for the web presentations accessible. Use one of the included accessible themes and templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences.
In your browser, go to Accessible PowerPoint template sampler. On the Accessible PowerPoint template page, select Download. The template sampler is downloaded to your device. Open PowerPoint for the web in your browser, open the selected design, and create your presentation. In the Slide Layout dialog box, select a slide layout that includes title placeholders, and then select Change Layout. The new layout is applied to the slides. In the PowerPoint desktop version, you can use the Selection pane to turn visibility on or off for titles and other objects on a slide.
Improve accessibility with the Accessibility Checker. Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language.
Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region. If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
Office Accessibility. Make your PowerPoint presentations accessible to people with disabilities. In this topic Best practices for making PowerPoint presentations accessible Check accessibility while you work Create accessible slides Avoid using tables Add alt text to visuals Create accessible hyperlink text and add ScreenTips Use accessible font format and color Use captions, subtitles, and alternative audio tracks in videos Save your presentation in a different format Test accessibility with a screen reader Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities.
What to fix How to find it Why fix it How to fix it Include alternative text with all visuals. Add alt text to visuals Make sure slide contents can be read in the order that you intend.
Try navigating your slides with a screen reader. Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more Add meaningful and accurate hyperlink text and ScreenTips.
Tips: In the Alt Text pane, spelling errors are marked with a red squiggly line under the word. Mac: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. Add alt text to visuals in Microsoft Add alt text to visuals in Office Add alt text to visuals in Office Make sure slide contents can be read in the order that you intend.
Set the reading order of slide contents When creating a new slide, use the built-in slide designs. Use built-in slide designs for inclusive reading order Add meaningful hyperlink text and ScreenTips.
Notes: For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. What to fix Why fix it How to fix it Include alternative text with all visuals and tables.
Visual content includes pictures, shapes, charts, embedded objects, ink, and videos. Add alt text to images, tables, and shapes Ensure that color is not the only means of conveying information.
Use an accessible slide design Use sufficient contrast for text and background colors. Use an accessible slide design Use a simple table structure for data only, and specify column header information. Use table headers Use a larger font size 18pt or larger , sans serif fonts, and sufficient white space. Use an accessible slide design Format text for accessibility Make videos accessible to visually impaired and hearing-impaired users Subtitles typically contain a transcription or translation of the dialogue.
Select the element, for example, an image. Mark visuals as decorative If your visuals are purely decorative and add visual interest but aren't informative, you can mark them as such without needing to write any alt text. Select the visual, for example, a picture or chart. Select Alt Text. Use an accessible slide design Use one of the included slide Themes to make sure that your slide design is accessible.
Select a slide. Tap Themes and then select the theme you want. Use table headers Position the cursor anywhere in a table. Tap Style Options and then select Header Row. In your table, type the column headings. Format text for accessibility Select your text. On the Home tab, select your text formatting options.
Use captions, subtitles, and alternative audio tracks in videos PowerPoint supports the playback of video with multiple audio tracks. To make your PowerPoint presentations with videos accessible, ensure the following: Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired. See also Rules for the Accessibility Checker Everything you need to know to write effective alt text Make your Word documents accessible to people with disabilities Make your Excel documents accessible to people with disabilities Make your Outlook email accessible to people with disabilities Closed Caption file types supported by PowerPoint.
Android: Best practices for making PowerPoint presentations accessible The following table includes key best practices for creating PowerPoint presentations that are accessible to people with disabilities. What to fix Why fix it How to fix it Include alternative text with all images, shapes, and tables. Add alt text to images Add alt text to shapes Add alt text to tables Ensure that color is not the only means of conveying information.
Use captions, subtitles, and alternative audio tracks in videos Add alt text to visuals and tables The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations.
Office Online: Best practices for making PowerPoint for the web presentations accessible The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities.
What to fix How to find it Why fix it How to fix it Include alternative text with all visuals and tables. Add alt text to images Add alt text to SmartArt graphics Add alt text to shapes or embedded videos Add alt text to tables Add meaningful hyperlink text. Add hyperlink text Change the text of a hyperlink Ensure that color is not the only means of conveying information. Format text for accessibility Use sufficient contrast for text and background colors.
Avoid using orange, red, and green in your template and text. Use patterns in graphs, instead of color, to highlight points of interest. Use an accessible slide design Give every slide a unique title. Use a logical reading order Use unique slide titles Use a simple table structure for data only, and specify column header information.
Use an accessible slide design Format text for accessibility Note: The Accessibility Checker inspects your presentation for all issues that can be fixed in the browser. Need more help? Join the discussion.
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Any additional feedback? Submit feedback. Thank you for your feedback! Make sure slide contents can be read in the order that you intend. Set the reading order of slide contents Use built-in slide designs for inclusive reading order, colors, and more.
Ensure that color is not the only means of conveying information. Use an accessible presentation template Use built-in slide designs for inclusive reading order, colors, and more. Use accessible font color Use built-in slide designs for inclusive reading order, colors, and more. Give every slide a title Hide a slide title. Avoid using tables Use table headers. Use a larger font size 18pt or larger , sans serif fonts, and sufficient white space.
People who have dyslexia describe seeing text merge or distort. Use an accessible presentation template Use accessible font format and color. Create accessible PDFs or other file formats of your presentation. You can also save the presentation in a format that can be ported to a Braille reader. Include alternative text with all visuals. Add alt text to visuals in Microsoft Add alt text to visuals in Office Add alt text to visuals in Office Use unique slide titles Hide a slide title.
Use a simple table structure for data only, and specify column header information. Use an accessible slide design Format text for accessibility. Make videos accessible to visually impaired and hearing-impaired users. Open your default web browser, go to the YouTube video you want to embed to PowerPoint, and copy its URL from the address bar at the top. Launch PowerPoint if it is not already open, go to the slide you want to embed the YouTube video to, click Insert from menu bar present above the Ribbon, click Video from the Media section at the right end of the Ribbon, click Online Video from the list that appears, in the Enter the URL for the online video field on the Online Video box, paste the URL that you copied earlier, and click Insert to insert YouTube video into PowerPoint.
Once the video is added to the PowerPoint slide, drag its frame and reposition it to a suitable location. The step-by-step instructions given below explain how this can be done:. Microsoft Office has another lucrative feature that allows users to embed YouTube video in PowerPoint by searching its name. You can follow the steps given below to find the videos published on YouTube, and insert them to your presentation:. Use the process explained in Step 2 of Method 2 to get to the Insert Video box after selecting the slide you want to add a video to.
Another method to embed YouTube video in PowerPoint is by downloading the clip to your PC, and then inserting the footage from there. You can use any free YouTube downloader to obtain a video that is available on YouTube. Once the file is on your computer, the following steps explain how it can be embedded to your PowerPoint slide:.
Therefore, before downloading and embedding a video to your PowerPoint slide, make sure that you have proper rights to do so, or that the video can be used for the purpose without any written permission from its creator. Open PowerPoint and select the slide you want to embed a YouTube video to.
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